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Poll: NERDS Campfire Preferences (26 member(s) have cast votes)

Food & Beverage Preference

  1. I'll bring my own. (6 votes [23.08%] - View)

    Percentage of vote: 23.08%

  2. I'll throw some money in the Jar. (8 votes [30.77%] - View)

    Percentage of vote: 30.77%

  3. I like the fixed price idea. (12 votes [46.15%] - View)

    Percentage of vote: 46.15%

Transportation Preference

  1. I'll get there on my own. (10 votes [38.46%] - View)

    Percentage of vote: 38.46%

  2. I like the Taxi/Van option. (2 votes [7.69%] - View)

    Percentage of vote: 7.69%

  3. I'm in for the "Party Bus" (14 votes [53.85%] - View)

    Percentage of vote: 53.85%

If you voted for the "Party Bus", should we have more than just the 6:30pm and 10:30pm runs?

  1. No. I'm OK with just the two runs. (Keeps the costs down a little) (21 votes [80.77%] - View)

    Percentage of vote: 80.77%

  2. Yes. I'd like to have some additional runs so I can come later or leave earlier. (5 votes [19.23%] - View)

    Percentage of vote: 19.23%

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#1 FJRed

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Posted 26 July 2011 - 05:13 PM

Here's the dilemma,

Originally when I came up with the pre-NERDS campfire idea, I had a vision in my nerdly little brain :umnik: that there would be a dozen or so people coming into town early and I could get by with a case of beer and a couple packs of wieners. Well, it seems that my little cozy campfire idea has become quite popular. As of this evening. it's looking like 50 people or so are planning to attend. :dribble: Not a problem, but slightly more complicated logistics to worry about for a crowd that size.

I'm still planning on having the campfire and all are still welcome to attend, but I'd like to get some feedback from you NERDS out there about a few things related to the event. Namely, food & beverages and transportation back-and-forth from the Hotel to my house.

First, Food & Beverages.

We can go one of three ways:

1. Bring your own. I provide the campfire, you provide everything else. Each person would be responsible to bring their own food and beverages of choice. Simplest for me - no cost, no trip to Costco for stuff ahead of time, etc. More difficult for everyone else because you would need to stop and buy whatever you wanted and bring it with you.

2. Donation jar/pay-as-you-go. We provide hamburgers, Hot-dogs, chips, pretzels, soda, beer, etc. and you (out of the kindness of your heart) drop enough money in the donation jar to cover our costs. A little more complicated (and riskier) for us, but easier for you. Just show up, eat, drink, and throw some money in the jar. The potential downside to this option is that if the jar comes up a little short at the end of the evening, we get stuck with the extra costs for food/beverages. :angry:

3. Fixed price. We provide the food and beer. You pay a flat price per person to cover the costs. We'll have to figure out exactly how much this needs to be to cover our costs, but it probably would be in the $5-$10/pp range. If there's any extra money collected in either option 2 or 3, it would go towards filling the community coolers for the NERDS BBQ on Friday night.


Second, Transportation.

Again, three options:

1. Everyone is on their own. You get yourself to my house and back to the hotel either by riding or by arranging a taxi on your own. Could be an issue for those who might like to have a beer or two (or three) at the campfire. It's about 11 miles from my house to the Commodore's Inn and at least 2 miles of that is on a very dark dirt road. Directions to my house will be posted at the Commodore's Inn. If you are planning to come here directly, PM me and I'll send you the address.

2. Pre-Arranged Taxi/Van service. I've contacted a local Taxi service based in Stowe and they are willing to provide Taxi/Van service for $30/trip (one-way). They use a 6 passenger van so if the van is full, it would cost you $5/pp each way. I know, it sounds expensive, $30 for 11 miles, but this isn't exactly a big city with yellow cabs passing by every few minutes. This option would require a lot more trips and could potentially delay your arrival at the campfire. (I think they only have two vans)

3. Party Bus. We can arrange to have a Big Yellow school bus and driver pick everyone up at the Commodore's Inn around 6:30pm and deliver them to my house for the campfire festivities, then come back around 10:30pm to pick everyone up and take them back to the hotel. The bus can hold 45 adults and would cost us $300. If 35 of the 50 people would be willing to commit to riding the party bus, it would cost about $8.50/pp for the round trip. If more people commit, the cost per person would come down a little. With this option, you could have a few beers at the campfire :drinks: and not have to worry about riding back to Stowe late at night. For an extra $30, we can have the bus make two additional runs during the evening for those who might like to come a little later, or head back to the hotel a little earlier.

The NERDS'11 event was established with the goal of being "Yankee Frugal". In keeping with this, we're trying to hold the costs down as much as possible. Before we commit to something that's going to end up costing people money, we want to make sure that it's something people really want.

So, If you would please respond to the poll indicating your preferences for Food & Beverages and for Transportation, it will help us decide what we're going to do. Since there's only about three weeks left before NERDS and we need a week or so to get things ready, it's kind of important that you respond to the poll in the next week or so.

Since I can't be sure that everyone planning to attend NERDS will see this posting, I'm also going to send an email to each of the people who registered on the NERDS website with basically the same info.

Hope to see everyone at NERDS! :yahoo:

Ed.
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#2 fjrob1300

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Posted 26 July 2011 - 05:25 PM

Fred ol' buddy, if I were hosting such an event I would make it a bring your own and get there yourself event. All I'd do is light the fire, sit down and relax.

Rob

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#3 dcarver

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Posted 26 July 2011 - 05:45 PM

uhh, how heavily patrolled is that 11 mile stretch? :o

..edit 1

I say that you are doing all the work and making a most generous hospitality offer. I really encourage <drinking> peeps <me> to vote for transportation and to make ol' Reds life as easy as possible.

50 peeps is a bunch! :yahoo:

..edit 2
I voted for party bus (really, you old pharts, when was the last time you rode in a school bus? :) with multiple runs (hey I'm cheap but really, some of you panty-waisted-old-farts *need* to be in bed at 10:30, and for the fixed price (I like the extra $$, if any going to the main event) - and if the fund is short I'll help contribute (and 'encourage' others too!) :evil:

:lol: Edit 3 I'm good with however this poll ends up - I'm really looking forward to meeting new peeps and seeing new country. It's all good!
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#4 aroostook

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Posted 26 July 2011 - 05:52 PM

I totally agree....lets keep it simple and bring our own and get there ourselves. I really appreicate your willingness to do this. If there is anything I can do to help let me know. Tried the voting but couldnt get it to work.

Chris

#5 airboss

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Posted 26 July 2011 - 06:38 PM

I'm in for throw some money in the jar, and if it comes up short, pass the hat. I don't think "we" as a group would be willing to let you take it in the shorts.

And if it comes up, over a community cooler sounds good, a little extra refreshment is always good.

Paaartee Bus, even though you my not intend too sometimes you do, good insurance. :lol:
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#6 Fred W

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Posted 27 July 2011 - 01:51 AM

As both a co-organizer and participant, I did cast my vote. But I won't say how. ;)

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#7 Pepperell

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Posted 27 July 2011 - 03:09 AM

I'm not staying at Commodores that nite; the poll made me choose an answer to the last question even though I selecteced get there on my own. You can delete one single bus vote.
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#8 cota95

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Posted 27 July 2011 - 03:15 AM

My group (4 of us) do NOT drink and get back on a motorcycle!. We will bring our own soft drinks and snacks, we just like the get together idea

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#9 Geezer

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Posted 27 July 2011 - 05:03 AM

I voted for fixed price because that is the best way to ensure that you recover your costs. If that doesn't work out then my second choice would be bring my own. Another option is for you to provide the food at a fixed price (or donation if you like) and have people bring their own beverages. That simplifies the drinking issue and everyone gets to drink their beverage of choice.

I also voted to provide my own transportation. I don't drink and ride, but I can do without drinking for the evening or wait until I get back to the hotel if I'm really thirsty.

The poll forced me to vote on all three questions, so I voted on the single bus ride each way even though I would prefer to not use the bus. If the bus turns out to be the majority preference then I am willing to use it.

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#10 gypsy

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Posted 27 July 2011 - 07:01 AM

Fred ol' buddy, if I were hosting such an event I would make it a bring your own and get there yourself event. All I'd do is light the fire, sit down and relax.

Rob


And that is why no one likes you! :P
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#11 Fred W

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Posted 27 July 2011 - 05:42 PM


Fred ol' buddy, if I were hosting such an event I would make it a bring your own and get there yourself event. All I'd do is light the fire, sit down and relax.

Rob


And that is why no one likes you! :P


Why? Cause he doesn't know Fred from Ed? :P


Who loves ya Rob? :wub:

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#12 NSrider

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Posted 27 July 2011 - 05:49 PM

I voted for the fixed price and party bus here, but I am fine with whatever route you decide. The fixed price seems safer for the organizer.
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#13 dcarver

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Posted 27 July 2011 - 07:00 PM

Past experience at Hondarosa bashes says only 1/2 will make it.
Desires run high,
Realities a bit lower.

Me, for example - I have a rough ride to make your BYB (back yard bash). One day of weather or whatever and I'm screwed and tattooed. So I'd rather pay up front, knowing my good deed and cash will be carried forward if available and leaving the host (you) off the begging stick or worse.

IMHO, .02 and all that crap..

..and if I may?
Tim would have LOVED this event, so in his honor:

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#14 charlie6941

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Posted 28 July 2011 - 05:58 AM

We are looking forward to meeting new friends at the campfire. Thank you for being generous and accomodating. Will do what we can to be helpful! Cheers



Here's the dilemma,

Originally when I came up with the pre-NERDS campfire idea, I had a vision in my nerdly little brain :umnik: that there would be a dozen or so people coming into town early and I could get by with a case of beer and a couple packs of wieners. Well, it seems that my little cozy campfire idea has become quite popular. As of this evening. it's looking like 50 people or so are planning to attend. :dribble: Not a problem, but slightly more complicated logistics to worry about for a crowd that size.

I'm still planning on having the campfire and all are still welcome to attend, but I'd like to get some feedback from you NERDS out there about a few things related to the event. Namely, food & beverages and transportation back-and-forth from the Hotel to my house.

First, Food & Beverages.

We can go one of three ways:

1. Bring your own. I provide the campfire, you provide everything else. Each person would be responsible to bring their own food and beverages of choice. Simplest for me - no cost, no trip to Costco for stuff ahead of time, etc. More difficult for everyone else because you would need to stop and buy whatever you wanted and bring it with you.

2. Donation jar/pay-as-you-go. We provide hamburgers, Hot-dogs, chips, pretzels, soda, beer, etc. and you (out of the kindness of your heart) drop enough money in the donation jar to cover our costs. A little more complicated (and riskier) for us, but easier for you. Just show up, eat, drink, and throw some money in the jar. The potential downside to this option is that if the jar comes up a little short at the end of the evening, we get stuck with the extra costs for food/beverages. :angry:

3. Fixed price. We provide the food and beer. You pay a flat price per person to cover the costs. We'll have to figure out exactly how much this needs to be to cover our costs, but it probably would be in the $5-$10/pp range. If there's any extra money collected in either option 2 or 3, it would go towards filling the community coolers for the NERDS BBQ on Friday night.


Second, Transportation.

Again, three options:

1. Everyone is on their own. You get yourself to my house and back to the hotel either by riding or by arranging a taxi on your own. Could be an issue for those who might like to have a beer or two (or three) at the campfire. It's about 11 miles from my house to the Commodore's Inn and at least 2 miles of that is on a very dark dirt road. Directions to my house will be posted at the Commodore's Inn. If you are planning to come here directly, PM me and I'll send you the address.

2. Pre-Arranged Taxi/Van service. I've contacted a local Taxi service based in Stowe and they are willing to provide Taxi/Van service for $30/trip (one-way). They use a 6 passenger van so if the van is full, it would cost you $5/pp each way. I know, it sounds expensive, $30 for 11 miles, but this isn't exactly a big city with yellow cabs passing by every few minutes. This option would require a lot more trips and could potentially delay your arrival at the campfire. (I think they only have two vans)

3. Party Bus. We can arrange to have a Big Yellow school bus and driver pick everyone up at the Commodore's Inn around 6:30pm and deliver them to my house for the campfire festivities, then come back around 10:30pm to pick everyone up and take them back to the hotel. The bus can hold 45 adults and would cost us $300. If 35 of the 50 people would be willing to commit to riding the party bus, it would cost about $8.50/pp for the round trip. If more people commit, the cost per person would come down a little. With this option, you could have a few beers at the campfire :drinks: and not have to worry about riding back to Stowe late at night. For an extra $30, we can have the bus make two additional runs during the evening for those who might like to come a little later, or head back to the hotel a little earlier.

The NERDS'11 event was established with the goal of being "Yankee Frugal". In keeping with this, we're trying to hold the costs down as much as possible. Before we commit to something that's going to end up costing people money, we want to make sure that it's something people really want.

So, If you would please respond to the poll indicating your preferences for Food & Beverages and for Transportation, it will help us decide what we're going to do. Since there's only about three weeks left before NERDS and we need a week or so to get things ready, it's kind of important that you respond to the poll in the next week or so.

Since I can't be sure that everyone planning to attend NERDS will see this posting, I'm also going to send an email to each of the people who registered on the NERDS website with basically the same info.

Hope to see everyone at NERDS! :yahoo:

Ed.



#15 MarFJR

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Posted 28 July 2011 - 06:41 PM

I love the idea of a yellow bus… I may need to ride the short one though. :yahoo:

It may be a very bad liability thing for Ed if anything went wrong and beer drinking was involved. :unsure:
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#16 Geezer

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Posted 29 July 2011 - 05:10 AM

It may be a very bad liability thing for Ed if anything went wrong and beer drinking was involved. :unsure:


That's why I suggested that each person bring his own beverages. Liability laws vary from place to place, but providing and serving alcohol is typically more risky than people bringing their own and serving themselves.

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#17 cota95

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Posted 29 July 2011 - 08:25 AM



It may be a very bad liability thing for Ed if anything went wrong and beer drinking was involved. :unsure:


That's why I suggested that each person bring his own beverages. Liability laws vary from place to place, but providing and serving alcohol is typically more risky than people bringing their own and serving themselves.

IMHO, for Ed's sake, everyone should find their own way there and bring their own food and beverages, if required.

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#18 aroostook

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Posted 29 July 2011 - 08:50 AM

I agree with Cota..........I'm greatful that Ed is willing to have
all of us over there. If I were him, I'd be relieved that folks
would take care of the booze and rides on their own. Of course it
could be that Ed's is just a lot nicer that Cota and I?? B)

#19 dcarver

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Posted 29 July 2011 - 08:56 AM

To be safe, I'm also bringing my Nomex fireproof jumpsuit too.
ATGATT, can't be too careful with a bunch of drunk rowdies eating wieners and what not...
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#20 FJRay

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Posted 30 July 2011 - 01:25 PM

To be safe, I'm also bringing my Nomex fireproof jumpsuit too.
ATGATT, can't be too careful with a bunch of drunk rowdies eating wieners and what not...


Make sure you pack the right suit. Don't take the one with the cute slippers and the bunny ears. The east coast people may not understand your Kalifornicator ways :rolleyes:
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